Partnership Facilitator (Contract)

Purpose of the Position:

Reporting to the Vice-President, Research and Partnerships, and working in a highly collaborative environment within CIFAR, the Partnership Facilitator will be responsible for supporting partnership cultivation, solicitation, and stewardship. The Partnership Facilitator will also be responsible for the development of effective funding proposals and letters of intent and will support the preparation of stewardship reports and other deliverables for CIFAR partners and supporters, through strategy development and writing.


Lead the development of effective funding proposals and letters of intent and assist with stewardship reports and other deliverables for research partners and other supporters, through strategy development and writing:

  • Work with Directors/Senior Directors, Research to develop strategies and key messages for Partner cultivation and solicitation.
  • Write proposals for partnerships.
  • Ensure accuracy of proposals and reports through consultation with Directors/Senior Directors, Research, and researchers, when necessary.
  • Assist with follow-up in structuring of funding agreements.
  • Work with the Directors/Senior Directors, Research to develop strategic partnership priorities for the research programs.
  • Assist in the preparation of stewardship reports for partners.
  • In consultation with Directors/Senior Directors, Research (and other CIFAR staff, if appropriate), obtain and interpret necessary information from researchers.
  • Convey complex research concepts in a clear and effective manner.
  • Ensure timely and accurate submission of all materials and proposals.

In consultation with Directors/Senior Directors, Research, develop and maintain an annual work plan for proposal and LOI preparation, and set priorities for partnership cultivation and solicitation:

  • Keep abreast of potential local, national, and international partnership opportunities, as well as maintain up to date knowledge of submission deadlines and specific application guidelines.
  • Coordinate possible synergies between opportunities for different programs with the same potential or existing partner.
  • Review suggested potential funding opportunities to determine feasibility of application success.
  • Bring forward prospective funding opportunities for discussion with appropriate CIFAR staff.
  • Develop a clear understanding of shared responsibility across CIFAR, as many people will be involved in partnerships. 

Work collaboratively across CIFAR to ensure success of partnership strategy and avoid duplication of effort:

  • Work with the Strategic Communications team to ensure consistency of messaging about CIFAR’s programs.
  • Work with Advancement team to ensure coordination of cultivation and solicitation activities, and to assist with stewardship.
  • Work with the Knowledge Mobilization team and the Pan Canadian AI program to ensure that no partnership opportunities are missed, and to avoid duplication of effort.
  • Provide support as needed for senior staff who are engaged in partnership meetings (briefing notes, follow up communications).
  • Actively participate in team activities designed to improve team functioning, including compliance with norms and providing support and back-up for team members.

Foundation and Field Contributions:

  • Contribute to and participate in internal CIFAR groups and teams.
  • Participate in CIFAR-wide projects related to interest and program areas.
  • Perform other projects and responsibilities, as assigned. 


Education/Experience required:

  • A degree with research experience is required, graduate degree preferred.
  • Three years of experience working in grant facilitation and/or partnership creation in a research institution.
  • Previous experience working with researchers or working in an academic setting.
  • Additional relevant training or certification is an asset (e.g. formal training in grant writing, technical communication certification, membership in a professional writing society).
  • Understanding of and previous involvement in writing and submitting complex funding requests.
  • French-English bilingualism and international experience considered an asset.

Core Professional/Technical Knowledge & Skills required for the position:

  • Strong skills in research support and grant facilitation/partnership creation.
  • Understanding and experience dealing with funding agencies and foundations.
  • Strong written and verbal skills; able to concisely synthesize material.
  • Computer skills to use standard office software including G-Suite, Salesforce/Lighting, and other database management tools.
  • Research and analysis: to compile and review information of various types, extract and summarize the most pertinent information to present for different purposes, as required.
  • Synthesis: to synthesize information quickly with attention to detail, in order to provide a high level of support for research and program development processes and priorities; to convey information clearly in reports and summaries.
  • Relationship management: to work with CIFAR staff across departments, CIFAR’s fellows, and the external research community; to be courteous with others at all times and treat with tact, respect and diplomacy.
  • Project planning, management, and coordination: to plan, initiate, and execute own work activities, coordinate with others and resolve issues/problems as they arise; to be flexible to respond to changing priorities/special initiatives.

Position reports to: Vice-President, Research and Partnerships

Term of position: 12 months              

Start date: As soon as possible

Contact: Please send resume and cover letter in confidence to quoting Partnership Facilitator in the Subject Line.  The deadline for submitting your application is July 1, 2019 at 11:59 pm

One of CIFAR's core cultural values is Diversity - we value diversity and aspire to be inclusive in all aspects of our work.  CIFAR is an equal employment opportunity employer and is strongly committed to removing systemic barriers and biases, and by promoting the practice of inclusivity, so that all individuals have equal access to and benefit from the work we do.  We encourage applications from visible minority group members, women, Aboriginal persons, persons with disabilities, members of sexual minority groups, and others who may contribute to diversity within our organization.

ACCESSIBILITY FOR APPLICANTS WITH DISABILITIES - CIFAR is committed to providing accommodations throughout the recruitment and selection process to applicants with disabilities, in accordance with the Accessibility for Ontarians with Disabilities Act, 2005, and the Ontario Human Rights Code. To request a reasonable accommodation, please email and include the term 'Accessibility' in the Subject Line, or call 416-971-4251. Please provide your name, preferred contact method, and a detailed description of the nature of any accommodation that you may require. Please include any materials or processes that may be used to ensure your equal participation.

CIFAR frequently communicates in both official languages and our preference is to hire employees who are fluent in both English and French where possible.  Other languages are also considered an asset.

We thank you for your interest in working at CIFAR. All applications will be reviewed however, only those candidates selected for an interview will be contacted.