Program Manager, Knowledge Mobilization

Position Profile: 

Reporting to the Senior Director, Knowledge Mobilization, the Program Manager, Knowledge Mobilization (KM) provides comprehensive development and management of the application and review processes of KM granting programs. The incumbent also provides administrative support to successful applicants, monitoring compliance with program policies and guidelines, and evaluating performance and reporting on impact.


Supports the Senior Director, Knowledge Mobilization in the management of the application and review process to key funding programs:

  • Contributes to the development of program guidelines and policies and adjudication procedures, providing advice and recommendations to management;
  • Develops written materials for internal and external communication;
  • Acts as a key point of contact for applicants, including members of the global research community and experts from non-academic sectors, in the development and submission of proposals;
  • Manages multiple external and internal application and review process deadlines;
  • Provides administrative reviews of applications to ensure compliance with program guidelines;
  • Administers and manages the peer review and advisory panel processes;
  • Creates and maintains electronic application files and assists in the management of application and results data;
  • Prepares and analyzes reports on adjudication and funding outcomes.

Supports the Senior Director, Knowledge Mobilization in providing administrative support to successful applicants:

  • Establishes a close working relationship with proposal leads and first-time award holders, serving as a key point of contact;
  • Project manages the administration of granting programs to ensure award holders comply with program policies and guidelines;
  • Works with the Finance Team to ensure timely and accurate payment to award holders;
  • Manage the development and implementation of performance measurement and evaluation to ensure that impact is monitored and reported on in a timely manner for various internal and external stakeholders;
  • Supports grant holders in convening regular meetings to advance their goals;

Provides additional support within the Knowledge Mobilization Department:

  • Contributes to the planning and preparation of departmental plans, evaluation frameworks and strategies, board materials and other institutional plans as appropriate;
  • Works closely with members of the department and relevant functional units to align administrative practices;
  • Ensures best research practices are implemented and maintained within the department
  • Assists in the planning and administration of special cross sectoral KM initiatives and engagements where needed;
  • Responsible for additional department functions, as assigned.


Education/Experience required:

  • Graduate degree
  • A minimum of 5 years of recent related experience in a post-secondary, research agency or related research/knowledge mobilization-focused environment;
  • Research grants administration experience an asset;
  • Bilingualism (English-French) is an asset.

Core Professional/Technical Knowledge & Skills required for the position:

  • Demonstrated strong knowledge of and experience in developing program/grant/award administration principles and best practices;
  • Well-developed verbal and written communication skills to understand, interpret, and effectively communicate complex guidelines, policies, and procedures to key stakeholders;
  • Demonstrated financial management skills, including monitoring budgets, and basic financial reporting;
  • Ability to conduct themselves in a professional manner with internal and external stakeholders, using tact, diplomacy and discretion;
  • Excellent customer service skills to provide reliable and timely information to internal and external stakeholders;
  • Excellent project management skills with proven ability to work independently and to manage multiple competing demands effectively;
  • Self-motivated, detail-oriented, and highly organized individual;
  • Excellent interpersonal and relationship building skills with the demonstrated ability to work collaboratively and professionally with a wide range of internal and external stakeholders and within cross-functional teams;
  • Strong understanding of program monitoring and evaluation methodologies;
  • Strong demonstration of good judgement, critical thinking, analytical and problem-solving skills with a collaborative and consultative approach to addressing issues and opportunities;
  • Strong knowledge of knowledge mobilization principles and practices;
  • Thorough grasp of research principles, best practices and strategies
  • Knowledge of CIFAR’s role, mandate and activities in order to effectively support the Knowledge Mobilization department;
  • Computer and technological skills to use a variety of standard and/or in-house office technologies.

: This position reports to the Senior Director, Knowledge Mobilization and is a member of the broader Knowledge Mobilization team.
Term of position:  Full-time, permanent
Start date: As soon as possible

Contact: Please send resume and cover letter in confidence to quoting Program Manager, Knowledge Mobilization in the Subject Line.  The deadline for submitting your application is March 1, 2020 at 11:59 pm.

One of CIFAR's core cultural values is Diversity - we value diversity and aspire to be inclusive in all aspects of our work. CIFAR is an equal employment opportunity employer and is strongly committed to removing systemic barriers and biases, and by promoting the practice of inclusivity, so that all individuals have equal access to and benefit from the work we do. We encourage applications from visible minority group members, women, Aboriginal persons, persons with disabilities, members of sexual minority groups, and others who may contribute to diversity within our organization.

ACCESSIBILITY FOR APPLICANTS WITH DISABILITIES - CIFAR is committed to providing accommodations throughout the recruitment and selection process to applicants with disabilities, in accordance with the Accessibility for Ontarians with Disabilities Act, 2005, and the Ontario Human Rights Code. To request a reasonable accommodation, please email and include the term 'Accessibility' in the Subject Line, or call 416-971-4251. Please provide your name, preferred contact method, and a detailed description of the nature of any accommodation that you may require. Please include any materials or processes that may be used to ensure your equal participation.

CIFAR frequently communicates in both official languages and our preference is to hire employees who are fluent in both English and French where possible. Other languages are also considered an asset.

We thank you for your interest in working at CIFAR. All applications will be reviewed, however, only those candidates selected for an interview will be contacted.